HR Policies: Polished, Tested, and Nearly Through the Last Publishing Edge Cases

The HR Policies and Procedures finalisation pass has moved the policy studio from promising to genuinely usable. The big pieces are polished, tested, and working well: the editor is stable, AI assistance is useful again, analysis tabs persist, Easy Read image generation works, and the procedure flow has been restored.

There are still two known areas for a final tweak: parallel publishing behavior and translated PDF generation.

That is a good place to be. The feature is no longer stuck in the broad "almost there" zone. It is now down to specific edge cases around output orchestration and translation rendering.

What Is Working Well

The editor and preview scroll behavior was stabilised first. That sounds small until you remember that policy work is long-form editing. If the editor jumps, shudders, or loses position, the whole experience becomes unreliable. That was fixed and then manually accepted.

The AI enhancement contract was then restored. Suggest Improvements, Enhance Language, and Compliance Check now return useful document edits and useful analysis rather than chatty or misplaced responses. The system also preserves the configured higher-context model path and surfaces model/context failures more clearly instead of collapsing everything into a vague no-output state.

The analysis layer is now more useful too. Style, intent, compliance, and substance analysis can be persisted and displayed in tabs, which means AI output is no longer just a one-shot result that disappears from the working context.

Procedure and Easy Read Flow

The two-phase procedure flow has also been repaired. The system can analyse a policy for procedure suggestions, generate a draft from a selected suggestion, map the response back to the frontend correctly, and preserve the manual procedure editor path.

Easy Read image generation is working through the prompt queue, persistence layer, API path, and rendering chain. Brett confirmed the SQL ran fine and Easy Read guide images generated. That is a major practical milestone because Easy Read output is not just text; it has to manage prompts, image tokens, generated media, and final rendering.

Publishing and PDFs

The publishing flow has been hardened with controlled parallel output work and tile-based progress UI. That work is mostly there, but parallel publishing still has some edge behavior that needs one last pass. The important requirement is that independent outputs can progress without one class of work starving another, while item-level retry remains safe and understandable.

Translated PDF generation also needs one final tweak. The known issue is around malformed or stale translated PDFs and consistency between admin download, public/share, and manual/published entry points. The main PDF behavior and media-token rendering are working and should be preserved.

Why This Matters

This feature is not just a document editor. It is a policy production workflow: authoring, AI improvement, compliance review, procedure generation, Easy Read support, translation, PDF output, and publishing.

Getting it polished means RABS can support a real governance workflow instead of only storing policy text. The remaining work is narrow, and the accepted behavior now has enough stability that future fixes can be made without replacing the whole system again.